05_Full-Charge Bookkeeper (AI-Assisted)

Description

05_Full-Charge Bookkeeper (AI-Assisted)

Work Model: 100% Remote (LATAM)

About the Role We are looking for a highly accurate and detail-oriented Full-Charge Bookkeeper to manage the day-to-day financial transactions for US-based businesses. In this role, you will not just be doing manual data entry; you will leverage modern cloud accounting software and AI-assisted automation tools to process transactions faster and with zero errors. The ideal candidate is a proactive professional who loves numbers, values data integrity, and knows how to use technology to eliminate repetitive administrative work.

Key Responsibilities

• Manage full-cycle Accounts Payable (A/P) and Accounts Receivable (A/R), using AI-powered OCR (Optical Character Recognition) tools to capture and code invoices automatically.

• Perform daily and monthly bank, credit card, and payment gateway reconciliations, setting up and training intelligent machine-learning rules within the accounting software to automate categorizations.

• Maintain and update the general ledger, focusing on exception-handling rather than manual data entry.

• Utilize automated follow-up systems and AI drafting tools to manage collections and vendor communications professionally and efficiently.

• Process expense reports and manage vendor records using integrated tech-stack solutions (e.g., Bill.com, Dext, Hubdoc).

• Prepare basic monthly financial statements (Profit & Loss, Balance Sheet) and assist external CPAs with tax season preparation.

Required Skills & Experience

• 3+ years of proven experience as a Bookkeeper or in a similar transactional accounting role for US-based companies.

• Strong hands-on expertise with industry-standard accounting software, specifically QuickBooks Online (QBO certification is a major plus) or Xero.

• Practical experience implementing and managing AI-driven receipt scanners, OCR software, and automated A/P & A/R workflows.

• High level of accuracy, attention to detail, and a mindset geared towards continuous process improvement.

• Advanced English proficiency (B2/C1) to communicate effectively with US vendors, clients, and internal teams.

• Proficiency in Excel and Google Sheets for data manipulation.

What We Offer

• Competitive compensation.

• 100% remote work structure with a standard Monday-Friday schedule.

• A stable, tech-forward work environment supporting growing US businesses.

Requirements

AI Screening – Full-Charge Bookkeeper (AI-Assisted)

Must Have:

• 3+ years of experience as a Bookkeeper or transactional accounting professional supporting U.S.-based companies.

• Hands-on expertise in QuickBooks Online (QBO) or Xero.

• Full-cycle Accounts Payable (AP) and Accounts Receivable (AR) experience.

• Experience with bank, credit card, and payment gateway reconciliations.

• Practical experience using AI-powered OCR, receipt scanners, and automated accounting workflows.

• Knowledge of general ledger maintenance, expense processing, and vendor management.

• Ability to prepare basic financial statements (P&L and Balance Sheet).

• Advanced English (B2/C1) for professional communication.

• Strong Excel and Google Sheets skills.

• High accuracy, attention to detail, and process improvement mindset.

• QuickBooks Online certification.

• Experience with Bill.com, Dext, Hubdoc, or similar tools.

• Experience implementing automated invoice capture, transaction categorization, and collections workflows.

• Experience supporting U.S. CPAs with tax preparation.

Originally posted on Himalayas