11_Accounts Payable / Accounts Receivable Specialists

Description

Accounts Payable / Accounts Receivable Specialists

About the role

We are hiring Accounts Payable / Accounts Receivable specialists to work 100% remotely from Mexico for small and mid-sized companies in the U.S., mainly construction, distribution, manufacturing and professional services.

What you will do

Accounts payable

• Receive, code and enter vendor bills; match them to purchase orders and receipts.

• Prepare weekly payment runs (ACH and checks) for approval.

• Reconcile vendor statements and resolve discrepancies by email or phone.

• Collect W-9s and keep vendor records current for 1099 reporting.

Accounts receivable

• Create and send customer invoices, including progress billing where needed.

• Apply customer payments and keep the aging report clean.

• Follow up on overdue invoices by email and phone in English.

• Support month-end close with AP/AR reconciliations for the bookkeeper or controller.

What you bring

Must have

• 2+ years in accounts payable and/or receivable.

• Hands-on QuickBooks Online or Desktop experience.

• Intermediate English (B1+) for vendor and customer emails and calls.

• Solid Excel: lookups, pivot tables, reconciliations.

• Accuracy with numbers and a habit of documenting what you did.

Nice to have

• Experience with U.S. companies or U.S. accounting (ACH, 1099s, sales tax).

• Bill.com, Ramp, Sage, NetSuite or similar tools.

• Construction billing experience: progress billing, retainage, lien waivers.

Requirements

Mandatory Requirements:

• Minimum 2 years of experience in Accounts Payable (AP) and/or Accounts Receivable (AR).

• Hands-on experience with QuickBooks Online or Desktop.

• Intermediate English (B1+) for professional emails and phone calls.

• Strong Excel skills: lookups, pivot tables, and reconciliations.

• Knowledge of invoice processing, vendor payments, billing, payment application, and collections.

• Ability to work remotely from Mexico, Monday to Friday, 8:00 a.m. to 5:00 p.m. U.S. Central Time.

• Ability to work as an independent contractor and issue CFDI invoices (RFC).

• Experience with U.S. companies and U.S. accounting practices (ACH, W-9, 1099).

• Experience with Bill.com, Ramp, Sage, or NetSuite.

• Construction industry or progress billing experience.

• Degree or studies in Accounting or Finance.

Originally posted on Himalayas