AI-Powered Marketing Coordinator

AI-Powered Marketing Coordinator (AI Workflows, Content, Outreach & Growth Operations) – Remote

Position Type: Full-Time, Remote
Working Hours: U.S. Business Hours

About the Role

At Pavago, one of our clients is hiring an AI-Powered Marketing Coordinator to operate at the intersection of AI, marketing, content, outreach, events, and creative execution.

This is not a traditional marketing coordinator role.

We’re looking for someone who is genuinely AI-native — someone who naturally starts work inside AI tools, builds workflows instead of repeating tasks manually, experiments with emerging technology, and uses automation to increase both speed and quality.

You’ll work directly with leadership and contribute across:

• AI workflows and automation

• Social media and content

• Podcast production

• Cold email and LinkedIn outreach

• Lead generation

• Websites and landing pages

• Email marketing

• Presentations and creative assets

• Conferences and webinars

• Light technical operations

If you live inside AI tools, learn new platforms independently, and enjoy figuring out how to execute without needing step-by-step instructions, this role is a strong fit.

What You’ll Own

AI Systems & Workflow Development

Work daily with AI tools such as:

• Claude

• ChatGPT

• Codex

• OpenClaw

• AI agents and emerging automation platforms

Build and improve:

• AI-powered workflows

• Prompt systems

• AI agents

• Content automation

• Research workflows

• Outreach systems

• Internal operational automations

Use AI as the starting point for execution rather than simply as a final editing tool.

Continuously research and test new AI tools, identify repetitive processes that can be automated, and create repeatable systems that increase marketing and operational output.

Content & Social Media Management

• Manage company social media channels end-to-end.

• Draft and schedule LinkedIn content for leadership and internal stakeholders.

• Build and maintain content calendars.

• Repurpose long-form content and podcast transcripts into:

• Social posts

• Hooks

• Short-form clips

• Summaries

• Thought-leadership content

• Engagement content

• Proactively contribute new campaign ideas, content angles, and growth opportunities.

• Maintain consistency in brand voice and publishing cadence.

Podcast Production & Distribution

Own and coordinate the podcast workflow from recording through publication.

Support:

• Recording logistics

• Audio and video setup

• Editing

• Publishing

• Show notes

• Episode summaries

• Social clips

• Captions

• Promotional assets

Turn each podcast episode into multiple reusable marketing assets across different channels.

Cold Outreach & Lead Generation

Build and manage outbound campaigns across:

• Cold email

• LinkedIn

• Other relevant outreach channels

Work with tools such as:

• Clay

• Instantly

• Smartlead

• LinkedIn outreach and automation tools

Support:

• Lead database creation

• ICP targeting

• Domain setup

• Domain warm-up

• Outreach sequences

• Messaging development

• Campaign optimization

Use campaign data and experimentation to continuously improve targeting, messaging, response rates, and lead generation performance.

Creative & Design Execution

Create and update:

• Website pages

• Landing pages

• Postcards

• Event materials

• Conference assets

• Sales collateral

• Presentations

• Pitch decks

• Branded documents

Use tools such as:

• Canva

• Claude Design

• Google Slides

• AI-assisted design platforms

Support self-publishing initiatives, including Amazon KDP formatting, cover coordination, and publishing logistics where required.

Email Marketing & Communication

• Create and distribute newsletters to leads, clients, and relevant audiences.

• Draft professional emails for clients, prospects, partners, and stakeholders.

• Build and support nurture campaigns and follow-up sequences.

• Maintain organized sales and marketing communication workflows.

• Support client gifting and relationship-management initiatives.

• Use AI to improve personalization and execution efficiency without sacrificing communication quality.

Events, Conferences & Webinars

Coordinate:

• Conferences

• Webinars

• Registrations

• Sponsorships

• Vendor communication

• Travel logistics

• Booth materials

• Shipping

• Event deadlines

Create:

• Webinar decks

• Presentation materials

• Meeting agendas

• Supporting documents

• Promotional assets

Support live webinar and event execution as needed.

Light Technical Operations

Navigate platforms such as:

• GitHub

• Supabase

• Cloudflare

Handle basic operational tasks such as:

• DNS updates

• Configuration changes

• Lightweight technical updates

• Basic platform troubleshooting

Work with developers when deeper technical implementation is required.

You do not need to be a software engineer, but you should be comfortable navigating technical tools, reading documentation, and figuring out unfamiliar systems.

Required Experience & Skills

• Daily hands-on experience with AI tools such as Claude, ChatGPT, Codex, OpenClaw, or similar platforms.

• Demonstrated ability to build:

• AI workflows

• Prompt systems

• Automations

• Repeatable operational processes

• Excellent written English and strong copywriting ability.

• Experience supporting:

• Marketing

• Content

• Outreach

• Communications

• Growth operations

• Experience creating social media content, newsletters, outreach campaigns, or marketing assets.

• Strong proficiency with:

• Canva

• Google Workspace

• Presentation tools

• Comfortable independently learning and navigating technical platforms and dashboards.

• Strong organizational and project-management skills.

• Ability to manage multiple concurrent projects and deadlines.

• High ownership and independent execution ability.

• Reliable remote work setup and stable internet connection.

Nice-to-Have Experience

• Marketing, communications, operations, or content coordination background.

• Podcast production or audio/video editing.

• Clay, Instantly, or Smartlead.

• LinkedIn automation and cold outreach systems.

• Email marketing and newsletter platforms.

• Webinar and event coordination.

• GitHub, Supabase, or Cloudflare.

• Amazon KDP or self-publishing workflows.

• AI-assisted design and content production.

• Social media growth and audience engagement.

• AI agents and workflow automation.

• Startup or high-growth company experience.

• Experience in elective healthcare, aesthetics, ophthalmology, medspa, or plastic surgery industries.

What Makes You a Strong Fit

You:

• Are genuinely AI-native rather than an occasional AI user.

• Naturally ask, “How can I automate or improve this?” before repeating a manual process.

• Experiment with new AI tools without needing to be told.

• Learn independently through documentation, tutorials, experimentation, and AI-assisted learning.

• Move quickly without sacrificing quality.

• Are highly resourceful when you encounter unfamiliar problems.

• Take ownership rather than waiting for detailed instructions.

• Enjoy balancing marketing, creative, technical, and operational work.

• Can move between multiple priorities without losing organization.

• Thrive in fast-moving, high-ownership environments.

What a Typical Day Looks Like

An AI-Powered Marketing Coordinator’s day may include:

• Building or improving an AI workflow to automate repetitive work.

• Turning a podcast transcript into LinkedIn posts and short-form content.

• Editing podcast clips and preparing an episode for publication.

• Building a targeted prospect list in Clay.

• Launching or optimizing a cold email campaign.

• Drafting a newsletter or nurture sequence.

• Updating a landing page.

• Creating a presentation or sales asset.

• Coordinating conference or webinar logistics.

• Testing a newly release