Bid Coordinator / Jr. Estimator

Position Summary

The Bid Coordinator supports the estimating and sales teams by managing bid intake, document organization, proposal formatting, CRM data entry, and follow-up coordination. This role ensures all project bids are accurately tracked, formatted, and delivered on time with precise documentation and communication.

Primary Responsibilities

• Download and organize all bid documents into Dropbox and CRM.

• Maintain meticulous project records (project name, GC, owner, plan stage, etc.).

• Assist estimator in preparing scope outlines, RFIs and alternates.

• Format and produce polished proposal documents using company templates.

• Ensure pricing and scope data align between Excel proposal sheets and Word templates.

• Track bid due dates and ensure timely submissions.

• Send scope summaries to customers in advance when applicable.

• Manage bid follow-up reports and communicate with Outside Sales for updates.

• Maintain accurate CRM records for bid outcomes and project stages.

• Support estimating meetings and assist with administrative coordination between Sales and Estimating.

Qualifications

• HVAC or plumbing background preferred.

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Expert-level proficiency in Microsoft Excel and Word.

• Exceptional organizational and communication skills.

• Native-level English fluency (spoken and written).Ability to regularly communicate professionally with customers via phone and email with confidence.

• Comfortable in a deadline-driven, detail-oriented environment.

Why Join Assist World?

100% REMOTE

$50 birthday bonus

$200 testimonial bonus

NO TRACKER. NO PROBLEM

Originally posted on Himalayas