Event Coordinator - Oracle Business Unit

The Event Coordinator supports the planning and execution of Argano’s business events, including conferences, sales programs/roadshow, and executive/partner engagements. This role is highly detail oriented, operationally focused, and critical to delivering high-quality event experiences that align with Argano’s brand and business objectives.

Job Responsibilities

• Coordinate event logistics including registration, travel, lodging, catering, shipping, and on-site support

• Maintain detailed project plans, timelines, and checklists for assigned events

• Support agenda execution and run-of-show documentation

• Manage speaker logistics, communications, and prep materials

• Coordinate with vendors such as venues, AV, production, and catering partners

• Track contracts, Pos, invoices, and payments in partnership with AP and Finance

• Support sponsor and partner deliverables as needed

• Manage event tools (survey monkey, FedEx, spectra, Vista Print)

• Track attendee data, session attendance, and engagement metrics

• Maintain organized event documentation and file organization on drives

• Provide on-site execution support including registration, speaker support and logistics

• troubleshooting

• Support virtual event execution as needed

• Act as a key point of contact during events days for operational needs

• Collect and organize post-event data and feedback

• Support post-event reporting and recap materials

• Document learnings and process improvements

Required Qualifications

• 2-4 years of experience coordinating events, meetings, or marketing programs

• Strong organizational skills and attention to detail

• Ability to manage multiple projects and deadlines simultaneously

• Excellent written and verbal communication skills

• Comfort working with cross-functional teams and external vendors

• Willingness to travel and support on-site events as needed

Originally posted on Himalayas