Executive Assistant (Job ID: IANCEL1EA)

🌟 Exciting Remote Opportunity! We're Hiring an Executive Assistant! 🌟

Are you a highly organized, proactive Executive Assistant whose mission is to manage executive workflows with a high degree of judgment and discretion? We are seeking a full-time Executive Assistant based in LATAM to proactively manage complex calendar needs and coordinate high-stakes communications and travel for a leading intelligent infrastructure technology provider!

🚨 IMPORTANT - Watch this quick Loom video on how to get hired: 🔗

🗣️ C1 ENGLISH LEVEL IS REQUIRED. The selected candidate will be speaking strictly in English during their whole shift. 🎙️ PLEASE SUBMIT YOUR RESUME AND AUDIO RECORDING IN ENGLISH.

📋 Job Details at a Glance

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Job Title: Executive Assistant

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Job ID: IANCEL1EA

• Industry: Intelligent Infrastructure Technology

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Location: LATAM

• Job Status: Full Time (100% dedicated commitment required)

• Work Schedule: Monday to Friday, 9:00am to 6:00pm Eastern Time

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Salary: $2000 per month 💰

• Target Start Date: ASAP (urgent replacement) 🚀

⚠️ PLEASE NOTE: We have a strict zero-tolerance policy for dual employment or misrepresenting experience. You must be 100% dedicated exclusively to this role.

🏢 About the Client The company is an intelligent infrastructure technology provider serving cities, utilities, and law enforcement agencies, with a product footprint comparable to major municipal technology providers. Its client base includes large enterprise and retail organizations, and its operations extend across multiple Latin American markets in addition to its US and Canadian offices. The organization is headquartered in Florida, with additional offices in Alabama and Montreal.

💼 About the Role You will serve as the primary point of operational and administrative support for a senior executive, managing their inbox and calendar with a high degree of judgment and discretion. You will be the gatekeeper for the executive's time, ensuring priority is given to customer, partner, and board-level engagements, while also coordinating complex domestic and international travel arrangements and providing comprehensive cross-border administrative support.

🎯 Key Responsibilities

• 📥 Inbox Ownership & Executive Communications: Proactively manage and triage a high-volume executive inbox, flagging priorities and drafting responses without requiring constant direction. Coordinate communications with C-level executives, municipal officials, law enforcement leadership, and enterprise clients.

• 🗓️ Calendar Gatekeeping: Serve as the gatekeeper for the executive's calendar, protecting time for customer, partner, and board engagements. Ensure personal and professional calendars are kept in sync to avoid conflicts.

• ✈️ Travel Coordination & Administrative Support: Plan and manage complex domestic and international travel itineraries for business and personal scheduling needs with discretion and professionalism.

• 🤝 Board & Cross-Border Coordination: Support preparation and coordination for board-level communications and meetings, and facilitate seamless coordination with contacts and operations across multiple Latin American markets.

✅ Qualifications & Skills

⭐ Core Requirements:

• Executive Support Experience: Minimum of 3-5 years of experience supporting a senior leader, C-level executive, or founder in a genuine executive assistant capacity (not a customer service or general administrative role).

• High-Stakes Communication: Demonstrated experience managing communications with senior executives, public officials, or enterprise clients, backed by professional fluency in written and spoken English.

• Complex Logistics: Strong track record of complex travel planning across domestic and international itineraries.

• Autonomy & Tech Proficiency: Proactive, solution-oriented working style with the ability to act without waiting for detailed instructions. Comfort and prior experience using AI-enabled productivity and scheduling tools to support executive workflows.

🌟 Preferred Pluses:

• Language Skills: Working proficiency in Spanish is strongly preferred given the company's extensive operations across Latin America.

• Industry Familiarity: Familiarity with large enterprise and retail customers is a nice-to-have.

🚀 Submit your application today and take the first step toward your next great opportunity!

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Originally posted on Himalayas