Founder's Associate (Recruiting Ops)

We're looking for a Founder's Associate to support two senior leaders across client management, recruiting operations, documentation, and weekly reporting at Hire Overseas. This is not a traditional EA role. You will be embedded directly with leadership, owning real operational responsibilities from day one and growing into a Chief of Staff or equivalent leadership role as the company scales.

This role needs to be your primary professional commitment, not a side arrangement. We are looking for someone who is genuinely ambitious, thinks critically without being prompted, uses AI tools as a core part of how they work, and wants to grow into a strategic leadership position alongside a fast-moving global talent company. If you are a high-caliber operator who takes ownership instinctively, communicates proactively, and wants to build a career rather than fill a role, this is the opportunity.

Why You'll Want to Join

• You will be paid in USD (bi-monthly: every 15th and 30th)

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Paid Time Off in accordance with company policy

• Observance of Holidays per company guidelines

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100% remote setup so you can work wherever you're most productive

• This role requires availability during US business hours

• Work directly alongside two senior leaders with full visibility into how the business operates

• Explicit growth path to Chief of Staff or a senior leadership role as you demonstrate ownership and judgment

• This role is your career priority, and we will treat it that way

What You'll Work On

Client and Account Management Support

• Support senior leaders in managing active client relationships and keeping accounts organized and progressing

• Track client status, hiring needs, and open items across all active accounts

• Flag delays, risks, or action items before they become problems

• Maintain organized client records and ensure all documentation is current and accessible

Recruiting Operations

• Review and screen candidates for active client roles using defined criteria and your own judgment

• Keep candidate pipelines organized and moving without needing to be prompted

• Track hiring progress across multiple client accounts simultaneously and surface updates to leadership proactively

• Coordinate candidate communications and scheduling as needed

Documentation and Knowledge Management

• Own documentation across active projects, client accounts, and internal processes

• Create and maintain SOPs, meeting notes, and operational records that are accurate and easy to reference

• Build and improve internal documentation systems so that institutional knowledge does not live only in people's heads

Weekly Presentations and Reporting

• Prepare weekly presentations and status updates for senior leadership review

• Compile data, highlights, and key action items from across client accounts and internal operations into clear, structured reports

• Ensure leadership walks into every weekly review fully informed without having to chase for updates

AI-Native Workflow

• Use Claude, Claude Cowork, Claude Code, or similar AI tools as a core part of how you work every day

• Apply AI to accelerate documentation, research, reporting, candidate review, and any other repeatable task

• Proactively identify opportunities to use AI to remove friction and improve the quality of your output

What You Bring

• Genuine intellectual horsepower and critical thinking — you solve problems before being asked and surface insights rather than just status updates

• Strong proficiency with Claude, Claude Cowork, or equivalent AI tools used daily in a professional context — this is a hard requirement

• Experience in an EA, operations, recruiting coordination, or similar high-ownership support role

• Excellent written and verbal English communication skills with a polished, professional tone

• Highly organized with the ability to manage multiple active workstreams simultaneously without dropping details

• Proactive and self-directed — you do not wait to be told what to do next and you do not need reminders to follow through

• This must be your primary role and career priority, not a secondary commitment

• Genuine ambition to grow into a Chief of Staff or senior leadership position over time

Nice to Have

• Experience in recruiting, staffing, or talent operations

• Background supporting founders or senior executives in a fast-moving startup environment

• Familiarity with Notion, Slack, HubSpot, or similar tools

• Experience building internal documentation systems or SOPs from scratch

• Prior experience in a role that required managing client relationships and internal operations simultaneously

How to Apply

Please include:

• Your updated resume

• A short Loom video (1 to 2 minutes) introducing yourself, describing why this role aligns with where you want to take your career, and walking through a specific example of a time you identified and solved a problem before being asked

Only candidates who submit a Loom video will be moved to the next step of the hiring process.

If you are ambitious, AI-native, and want to grow into a strategic leadership role by working directly alongside the founders of a fast-moving global talent company, this role gives you the access, the ownership, and the direct path to do exactly that.

Originally posted on Himalayas