Virtual Assistant

Job Title: Virtual Assistant

Job Type: Full time

Location: Remote

The Role

We’re looking for a proactive, highly organized Virtual Assistant to support day-to-day operations across our distributed team. You’ll own general administrative work, team logistics, and gifting for our internal team, extended team, and clients.

You should be resourceful, detail-oriented, and comfortable taking ownership with minimal direction.

What You’ll Do

• Own scheduling, research, documentation, and general administrative tasks.

• Maintain internal trackers, records, and operational information.

• Coordinate purchasing, vendors, shipping, expenses, and reimbursements.

• Support onboarding, team logistics, and ad hoc requests.

• Own gifting operations across our team and clients.

• Source gifts and manage ordering, personalization, shipping, and delivery.

• Track gifting budgets, recipient information, orders, and vendors.

• Anticipate needs and drive tasks through completion.

What We're Looking For

• 3+ years in administrative support, operations, or a similar role.

• Excellent organization and attention to detail.

• Strong written and verbal communication.

• High ownership, reliability, and follow-through.

• Strong research and problem-solving skills.

• Ability to work independently in a fast-moving environment.

• Good judgment when handling sensitive information.

Preferred

• Experience in a startup, technology company, or distributed team.

• Experience with gifting, vendors, purchasing, or logistics.

• Familiarity with Google Workspace, Slack and project management tools.

• Comfortable using AI tools to work faster and automate repetitive tasks.

Originally posted on Himalayas